Convention Policies
Firm Registration Volume Discount
If three or more individuals from the same firm register for the full AIA Florida Convention, each registered person is eligible for a 10% discount off the registration fee. These discounts do not apply to nonmember fees or late fees and may not be used in conjunction with other discounts. To take advantage of this discount, please call AIA Florida at (850) 222-7590 or email hgill@aiafla.org to register everyone at the same time.
Cancellations
Cancellations must be submitted in writing and requested more than 21 days before the convention date to receive a full refund.
Cancellations requested after the 21-day cutoff, will not receive a refund unless there is a documented hardship. In this case, following an individual review, a refund may be granted less a $75.00 cancellation fee.
No refund requests, regardless of hardship, will be considered more than 90 days after the conclusion of the convention.
Trade Show Only Admission Policy
Attendees not registered for the AIA Florida Convention & Trade Show will be required to register and wear a name badge to enter the trade show. Online registration will be made available prior to the event and onsite registration will also be available. Name badges will clearly identify trade show only registrations.
Design & Honor Awards Admission
Children 17 and under may attend the AIA Florida/Caribbean Design & Honor Awards for $35 a person and must be accompanied by an adult.
Speaker Acquisition
Speakers are selected by a volunteer planning committee, comprised of AIA members, including architects, emerging professionals and allied members. Firms, companies and/or individuals may submit content to the committee for consideration to be included on the CE agenda. Limited speaking opportunities are also available through sponsorship.
Golf Tournaments
Inclement Weather - in the event of inclement weather on the day of the event, the host golf club will determine in its sole discretion whether the course will be closed or remain open. If the course is closed, players will receive a refund. If the course remains open, there will be no refunds, regardless of whether group proceeds with the event.
Presentation Material
Presentation material will be available electronically in advance of the program. An email will be sent to all registrants with a link to access the presentations. Please Note:The email address used during registration is the one used to send electronic material. To avoid missing this email, please make sure AIA Florida is not flagged as junk mail or spam by you or your firm.
Substitutions, Transfers and Cancellations
A registrant may substitute another registrant up to the beginning of the first morning session. If the event has a non-member fee, and a nonmember substitutes for a member, the nonmember will be charged the applicable non-member fee. No verbal or phone request for cancellations will be taken. All requests must be in writing. There will be no transfer or refund granted after the course presentation date.
No Smoking
AIA Florida is dedicated to providing a comfortable and productive learning environment for participants. This goal can be achieved through ongoing efforts to protect non-smokers and to help participants adjust to smoking restrictions. Smoking is prohibited in all AIA Florida CE programs. “Smoking permitted” areas shall include areas allowed by the facility or by Florida law outside the classrooms. In addition, no smoking is allowed within the lunch areas.
Communication Devices
To maintain a productive learning environment for participants, unnecessary distractions within the classroom must be avoided. All disruptive communication devices must be silenced during all AIA Florida CE programs.
Special Accommodations
In accordance with the American Disabilities Act (ADA), AIA Florida will try to reasonably accommodate anyone disabled and in need of special services. Please inform AIA Florida staff in advance of any special needs requests.
Special Notes
Most meeting rooms vary in temperature throughout the day and generally are cool rather than warm. Dress comfortably; take a jacket if you tend to chill easily.
Minors
Children younger than 16 are not permitted at AIA Florida continuing education programs.
Consent to Use Photographs
By attending an AIA Florida event, you grant permission to AIA Florida to use your name, image, and/or voice in any of AIA Florida’s electronic, print, or multimedia publications (including but not limited to internal or external publications or media sources via newspaper articles, television coverage, online/web content, social media outlets, and any other print or electronic publications by AIA Florida) and agree that you will make no monetary or other claim against AIA Florida relating to this use of your name, image and/or voice. Minors will not be photographed, videoed or recorded or their images or voices used by AIA Florida without the written consent of parents or legal guardians.
AIA CES Approval
All CE content will be submitted to AIA CES for course approval through AIA Florida's provider number. AIA Florida will be responsible for registrations, attendance tracking and reporting for any CE event with AIA Florida's course number.
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